Budgeting

This assignment will give you the opportunity to review a police
department’s budget, identify discrepancies, and request clarification. It will also expose you to
using a preformatted memorandum to communicate inquiries, another highly important skill.
INSTRUCTIONS
You will analyze a police budget from the scenario included below in accordance with Chapter
12 of the Whisenand textbook. You will then write a memorandum requesting clarification on
this budget, using the document template to guide the content and format. Your submission will:
Be 1-2 pages in length,
Use the current APA writing style guide and format the document in accordance with the
assignment template,
Not use a reference list section or in-text citations,
Contain five honest, well-crafted questions listed in order of importance,
Explain thoroughly what information is not understood,
State why you believe the question is important,
Use the appropriate tone addressing the recipient.
Complete only the bracketed information of the template using the current APA writing style.
Do not change any font or paragraph settings in the template document. The template is single
spaced and does not require additional resource references with in-text citation.
Note: Your assignment will be checked for originality via the Turnitin plagiarism tool.
CJUS 300
SITUATION
You are a police lieutenant in charge of logistics and administration for your department.
Your police chief, Sandra Akers, calls you into her office and tells you she has a family
emergency. As a part of your professional and leadership development, she asks you to present
the first quarter revenues and expenses to the city council in a week. City council approved the
current fiscal year city budget three and a half months ago but asked for quarterly updates from
the police department. She hands you the First Quarter Budget Summery Report (below),
instructs you to review it, and submit any inquiries to her deputy chief, Daniel Miller, in a memo.
FIRST QUARTER BUDGET SUMMERY REPORT
Expenses FY
Budget
1Q
Expended
1Q
Encumbered
% Expended*
Personnel Services $1,615,000 $449,000 28%
Full-Time Salaries $1,000,000 $260,000 – 26%
Part-Time Salaries 170,000 65,000 – 38%
Overtime 45,000 39,000 – 87%
Fringe Benefits 400,000 85,000 – 21%
Operating Expenses $192,000 $60,100 31%
Utilities $15,000 $8,000 – 53%
Training & Travel 2,000 2,100 – 105%
Office Supplies 75,000 50,000 – 67%
Contracts 100,000 0 110,000 110%
Capital Outlay $145,000 $57,000 – 39%
Personal Computers $100,000 $6,000 $2,000 8%
Office Equipment 45,000 51,000 3,000 120%
Totals $1,952,000 $566,100 $115,000 35%
Revenues Budget Received Percentage
Fee & Charges $390,000 $55,000 14.1%
Vehicle Code Fines 55,000 45,000 81.9%
Totals $445,000 $100,000 22.0%
*Rounded up from .5 to the nearest percent